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Problem

Have you ever tried to proofread or edit a Web page only to find it doesn’t look how your users will see it onscreen? Many a time this editor has had to resort to pasting screen shots into a Word document and describing changes for each screen in wordy detail. Project managers have also resorted to this time-consuming method for their review, and graphic and Web designers must try to wade through lengthy text to understand the requested changes.

Solution

Thanks to Mary Chong, a graphic designer friend who embraces all forms of technology, I now have a solution. Baltsoft Software has recognized the problem and has given us an accessible and free remedy: www.web2pdfconvert.com. Just go to the website, type in the url of the site you want converted, and presto! You’ll have a pdf of the whole Web page, not just what you can see on the screen. To proof the whole site, click on the links and convert those pages to pdf as well. You can complete your comments and markup either electronically in the pdf file or print the page and mark it up on hard copy.

Extra features

With web2pdfconvert.com you can also add a “Convert to PDF” button to your website or blog, making it easier for viewers to share with others. Just click on “PDF button” and follow the two simple steps. Be sure to add the button to all pages of your site.

If you are having trouble converting your site, post your question or problem on the web2pdfconvert.com forum. From what I see, response times are relative short (same day if on a weekday) and the company actively seeks to erase any bugs from the tool.

What it won’t do

If the website you’re working on requires a password, you may have to resort back to copying and pasting screen shots. Interactive features such as pop-ups or rollovers will also likely require proofing the old-fashioned way. While web2pdfconvert.com is a handy tool that can save time and money, you’ll still need to test the site, paying special attention to interactive features.

Another use

Have you ever been asked to see samples of your online writing, images, or programs? If your work has been published on a website that changes regularly (eg, newspaper or magazine sites) or that is no longer running, it can be difficult for others to find. Use web2pdfconvert.com to capture your online work and save it as part of your portfolio.